Features of SAMS
Common Prospectus (CP) Common Prospectus is a booklet, which outlines the details of e-Admission process, relevant information of different Junior Colleges and other procedures. The CP is available in the official website of the Department of Higher Education, Government of Odisha www.dheodisha.gov.in in downloadable format to take printouts.
A. The first part of CP has features of e-Admission like General Guidelines, Selection Principles, Reservation & Weightage matters. The booklet which you are reading now is the first part of CP.
B. The second part of CP describes individual college profiles, like Seat Availability, Subject Availability, Elective Combinations, College Admission “Cut-off” marks of last 2-years for various streams, Hostel Seat Availability, Total fees required for admission, etc. The second part of the CP is available in the website under “College Profile” link.
C. Printed copy of the CP is not available from the academic session 2013-14. Only its English version is available in the website www.dheodisha.gov.in. Applicants may download it from the website and print the same for their use.
Common Application Form (CAF) The CAF has been so designed that, an applicant can apply to any of the 1467 Junior Colleges of the State in one form. An applicant has to fill it up ONLINE by logging on to the website of Higher Education Department, Government of Odisha www.dheodisha.gov.in. An applicant can exercise up to six choices of college & stream in order of preferences where one would like to study.
Furthermore, If an applicant passed appearing qualifying examination of BSE, Odisha recently, s/he needs to input her/his Examination Roll Number at the right place after selecting “Name of the Board” and “Year of Passing” and wait till the marks are shown to him/her on the CAF. Again if s/he agrees with the marks shown in the screen, then s/he has to confirm it by clicking on ‘Yes’ button or else ‘No’ button just to allow self to enter the actual marks at point # 9. a. of the CAF. However, other information like Parents’ names, Correspondence and Permanent Address, Reservation and weightage details etc. are to be entered in the appropriate box of the CAF. The sample copies of online CAF & Instructions to fill it up are given in Annexure-2.
N.B. - Applicants being passed from other than qualifying examination from BSE, Odisha have to fill in all necessary fields of their own.
From the past experience, it is seen that about 60 to 70% of applicants who get selected for admission to their first option college/stream had given only one option in last three years. This shows that cut-off marks of last 3 years are very crucial to take decision in choosing your options of stream and college.
Online Application
As mentioned earlier, an applicant has to fill in the relevant information in the CAF on
computer screen and submit it on-line. Mere applying online CAF in the Internet will not be
sufficient for e-Admission. Then s/he has to take print outs of “College Copy” and
“Applicant Copy” of the filled in CAF. The applicant and her/his parents or guardian must
put their signatures at the appropriate places of the college copy. Then the applicant shall
deposit both the copies of CAF and relevant documents and fees at the nearest SAMS
Resource Centre (Annexure-1). The receiving official at the SRC shall verify the documents
and return the “Applicant Copy” to the applicant with a “Money Receipt-Cum-Index
Number” written on it.
Selection Process
After the applicants submit their college copies, those shall be validated at the SAMS
Resource Center by team of validators. Once the validation is complete, the software shall
process all applications and finalise the 1st selection list for each of the colleges as per the
merit and choice of the applicants. The selection list shall be published on the predetermined
date.
The selection list and the intimation letters for selected applicants shall be made available in
the website. Besides, an applicant can download and print her/his intimation letter directly
from the website after receiving a notification on her/his mobile number (if provided in the
CAF) and take admission at the particular college on the date mentioned there in.
Based upon the 1st selection admission data, the 2nd selection list shall be generated on-line.
A selected applicant can get the intimation letter directly from the website, as mentioned
earlier. After the 2nd section admission is over, there will not be any further SC/ST Extension
seat admission, as done earlier because of increase in per cent age of reservation for
ST&SC (vide notification. 11710/HE, dated: 01/06/2015).
The next phase of admission shall be Balance Seat Admission (for the residual seats and
popularly known as Spot Admission). Merit lists for each Junior College, shall be posted on
the website www.dheodisha.gov.in. No. of applicants in these lists for each college shall be
limited to a maximum of 5 times the number of seats remained vacant after the second
selection admission.
Common Prospectus (CP) Common Prospectus is a booklet, which outlines the details of e-Admission process, relevant information of different Junior Colleges and other procedures. The CP is available in the official website of the Department of Higher Education, Government of Odisha www.dheodisha.gov.in in downloadable format to take printouts.
A. The first part of CP has features of e-Admission like General Guidelines, Selection Principles, Reservation & Weightage matters. The booklet which you are reading now is the first part of CP.
B. The second part of CP describes individual college profiles, like Seat Availability, Subject Availability, Elective Combinations, College Admission “Cut-off” marks of last 2-years for various streams, Hostel Seat Availability, Total fees required for admission, etc. The second part of the CP is available in the website under “College Profile” link.
C. Printed copy of the CP is not available from the academic session 2013-14. Only its English version is available in the website www.dheodisha.gov.in. Applicants may download it from the website and print the same for their use.
Common Application Form (CAF) The CAF has been so designed that, an applicant can apply to any of the 1467 Junior Colleges of the State in one form. An applicant has to fill it up ONLINE by logging on to the website of Higher Education Department, Government of Odisha www.dheodisha.gov.in. An applicant can exercise up to six choices of college & stream in order of preferences where one would like to study.
Furthermore, If an applicant passed appearing qualifying examination of BSE, Odisha recently, s/he needs to input her/his Examination Roll Number at the right place after selecting “Name of the Board” and “Year of Passing” and wait till the marks are shown to him/her on the CAF. Again if s/he agrees with the marks shown in the screen, then s/he has to confirm it by clicking on ‘Yes’ button or else ‘No’ button just to allow self to enter the actual marks at point # 9. a. of the CAF. However, other information like Parents’ names, Correspondence and Permanent Address, Reservation and weightage details etc. are to be entered in the appropriate box of the CAF. The sample copies of online CAF & Instructions to fill it up are given in Annexure-2.
N.B. - Applicants being passed from other than qualifying examination from BSE, Odisha have to fill in all necessary fields of their own.
From the past experience, it is seen that about 60 to 70% of applicants who get selected for admission to their first option college/stream had given only one option in last three years. This shows that cut-off marks of last 3 years are very crucial to take decision in choosing your options of stream and college.
Online Application
As mentioned earlier, an applicant has to fill in the relevant information in the CAF on
computer screen and submit it on-line. Mere applying online CAF in the Internet will not be
sufficient for e-Admission. Then s/he has to take print outs of “College Copy” and
“Applicant Copy” of the filled in CAF. The applicant and her/his parents or guardian must
put their signatures at the appropriate places of the college copy. Then the applicant shall
deposit both the copies of CAF and relevant documents and fees at the nearest SAMS
Resource Centre (Annexure-1). The receiving official at the SRC shall verify the documents
and return the “Applicant Copy” to the applicant with a “Money Receipt-Cum-Index
Number” written on it.
Selection Process
After the applicants submit their college copies, those shall be validated at the SAMS
Resource Center by team of validators. Once the validation is complete, the software shall
process all applications and finalise the 1st selection list for each of the colleges as per the
merit and choice of the applicants. The selection list shall be published on the predetermined
date.
The selection list and the intimation letters for selected applicants shall be made available in
the website. Besides, an applicant can download and print her/his intimation letter directly
from the website after receiving a notification on her/his mobile number (if provided in the
CAF) and take admission at the particular college on the date mentioned there in.
Based upon the 1st selection admission data, the 2nd selection list shall be generated on-line.
A selected applicant can get the intimation letter directly from the website, as mentioned
earlier. After the 2nd section admission is over, there will not be any further SC/ST Extension
seat admission, as done earlier because of increase in per cent age of reservation for
ST&SC (vide notification. 11710/HE, dated: 01/06/2015).
The next phase of admission shall be Balance Seat Admission (for the residual seats and
popularly known as Spot Admission). Merit lists for each Junior College, shall be posted on
the website www.dheodisha.gov.in. No. of applicants in these lists for each college shall be
limited to a maximum of 5 times the number of seats remained vacant after the second
selection admission.
Intimation Procedure
Intimation will be sent
to the selected applicants in different modes outlined in the following
table during various
phases of Admission
Sl# Mode of Intimation First Selection Second Selection Balance Seat (Spot) Admission
1 SMS a_ a_ X
2 e-Mail a_ a_ X
3 Website a_ a_ X
4 College Notice Board a_ a_ a
5 Toll Free (155335) Sanjog
Helpline a_ a_ X
Admission / Slide-up
For these three phases of admission (a) First Selection Admission (b) Second Selection
Admission (c) Balance Seat (Spot) Admission (for residual seats); the merit lists in
respect of each Junior College shall be provided by the SAMS Steering Committee in the e-
Space of respective colleges. The SRC should download these lists immediately, take
printouts and notify them in the respective college notice boards.
The selected applicants have to take admission directly at the Destination College / SAMS
Resource Center on scheduled date and time mentioned in the intimation letter. Junior
Colleges, which don’t have internet facilities, have been tagged to nearby SAMS Resource
Centers. Those colleges can update their admission details at the SRC. Self Financing
Junior Colleges shall not be tagged to any SRCs. They will set up their own SAMS Lab and
do the admission and update the relevant information in the e-Space. However, these Self
Financing Junior Colleges shall not receive or validate the CAFs.
The selected applicants have to take admission directly at the Destination College on the
scheduled date and time mentioned in the intimation letter.
Students who take admission against lower options in the 1st selection and want to continue
in that college, have to give an undertaking in a form (Annexure-7), so that their cases shall
not be considered for sliding up during the 2nd selection. If they do not do so at the time of
admission, it may be possible that their names would be slide up to their higher options and
removed from the 1st selection college. In that case, it would become compulsory for
them to take admission against their higher option Junior College / Stream. They
cannot remain in the 1st selection Junior college which is their lower option if they
didn’t give undertaking as per Annexure-7.
